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Project Administrative Assistant

Seattle

Mithun is a fast-paced, design firm, ranked #22 in Architect Magazine’s 2016 list of top firms.  We value creativity, sustainability, entrepreneurial spirit and design for positive change.  It is our collective team who drives our firm and projects forward.

We seek a Project Assistant in our Seattle office who is team-oriented, proactive and highly organized. This position serves as a “go to” for project teams and requires superior organization skills, attention to detail, flexibility and the ability to meet tight deadlines while juggling multiple requests. Our operations team keep everything running smoothly, whether we’re helping our internal team navigate project management software, organizing client meetings or keeping our office space in order. We work hard, and balance that rigor with a healthy dose of fun.

Project Assistant – 70%

  • Processing of AIA contracts and fee proposals
  • Processing of construction administration submittals and RFIs using Newforma
  • Project Specification word processing/editing for final deliverable/printing
  • Assist project managers with entering staffing plans and contracts into Deltek Vision
  • Assist project teams with travel arrangements and seamless meeting logistics such as coordinating schedules, video conferencing, agenda/meeting minutes and catering services
  • Be an expert Newforma user with workflow to assist project teams

 Operations/Facilities – 30%

  • Operational lead on common spaces aesthetics and function.
  • Oversee vendor relationships, ensuring best services and pricing. Review invoices for accuracy and ensure invoices are submitted for timely payment
  • Daily backup for reception coverage

Qualifications/Skills:

  • Minimum of five years of office administrative experience, coordinating several functions within groups
  • Prior experience in architecture, construction, engineering or related fields is ideal
  • College degree
  • MS Outlook, Word and Excel expert
  • Ability to think ahead and troubleshoot; remove obstacles before they become problems