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Studio Coordinator

San Francisco

Mithun seeks a Studio Coordinator in San Francisco to provide administrative, marketing and communications support. The ideal candidate thrives on wearing multiple hats, delivering exceptional service to design team members and guests as part of a collaborative, creative team. This is an onsite position Monday through Friday 8:30 am to 5:30 pm.

Responsibilities:

• Manage front desk and community spaces. Support the firm mission and day-to-day operations. Answer phones, greet guests and ensure the studio is organized, visually appealing and welcoming for staff and guests. Order and manage supplies for daily operations and special events.
• Provide administrative support to leadership, including calendar management, travel, timesheets, expense reports, etc. Assist project teams with travel arrangements and meeting logistics such as coordinating schedules, video conferencing setup and taking meeting minutes.
• Support marketing and business development activities. Includes contact management, compiling content for pursuit material, brochures and qualification packages, event planning and other external activities.
• Assist with marketing activities including event registration, contact and project data collection and award submittals.
• Coordinate client meetings and presentations.
• Manage facilities issues and liaise with landlord or building maintenance. Provide support for select IT and HR functions and liaise with offsite Operations, IT and HR teams.

Qualifications:

• Superior customer service and communication skills.
• Graphic design skills with discerning aesthetic judgment.
• Takes ownership of tasks with exhibit a high level of initiative and follow-through.
• Excellent organization skills, detail orientation and follow through.
• Intermediate to advanced MS Outlook, PowerPoint, Excel, Word and Google Slides proficiency.
• Basic Adobe Creative Suite (InDesign, Illustrator) proficiency.
• Demonstrates alignment with Mithun’s values of sustainability and positive change, with a passion for the studio goal of zero waste.
• Prior exposure to marketing and business development activities is a plus.
• CRM database experience is helpful.

At Mithun, our design has purpose—to create positive change in people’s lives. We are an internationally recognized leader in planning and design, with a focus on sustainable performance, human health and social equity. Mithun has been recognized with diverse national awards including seven AIA Committee on the Environment Top Ten Awards, is a JUST organization and is ranked among the top firms in the nation by Architect magazine.

We embrace justice, equity, diversity and inclusion (JEDI) as key expressions of our mission of Design for Positive Change. We are committed to promoting JEDI both internally and externally, in our firm culture, project work and partnerships. Our goal is not just good intentions but real impact for the people, communities and clients we serve.