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Studio Coordinator

San Francisco

We are seeking a meticulous Studio Coordinator to join our San Francisco office. As a member of the Operations team, you will report to the Studio Leader and support administrative, communications and marketing needs. In this role, you will have the opportunity to maintain daily operations, streamline processes, and serve as the face of the office. This is an onsite position Monday through Friday 8:30 am to 5:30 pm.

About Mithun

At Mithun, our design has purpose—to create positive change in people’s lives. We are an internationally recognized leader in sustainability, combining exemplary design with a focus on building and site performance, human health and social equity. Since the inception of the practice in 1949, our work has been recognized with hundreds of peer and industry awards including the 2023 AIA Architecture Firm Award, ULI Global Awards for Excellence and seven AIA Committee on the Environment Top Ten Awards.

We embrace justice, equity, diversity and inclusion (JEDI) as key expressions of our mission of Design for Positive Change. We are committed to promoting JEDI both internally and externally in our firm culture, project work and partnerships. A JUST organization since 2017, Mithun’s goal is not just good intentions but real impact for the people, communities and clients we serve.

Role & Responsibilities

  • Manage front desk and community spaces. Support the firm mission and day-to-day operations. Answer phones, greet guests and ensure the studio is organized, visually appealing and welcoming for staff and guests. Order and manage supplies for daily operations and special events. 
  • Provide administrative support to leadership, including calendar management, travel, timesheets, expense reports, etc. Assist project teams with travel arrangements and meeting logistics such as coordinating schedules, video conferencing setup and taking meeting minutes. 
  • Coordinate client meetings and presentations.
  • Manage facilities issues and liaise with landlord or building maintenance. Provide support for select IT and HR functions and liaise with offsite Operations, IT and HR teams.
  • Support marketing and business development activities. Includes contact management, compiling content for pursuit material, brochures and qualification packages, event planning and other external activities. 
  • Assist with marketing activities including event registration, contact and project data collection and award submittals. 

Requirements

  • Superior customer service and communication skills.
  • Excellent organization skills, detail orientation and follow through.
  • Intermediate to advanced MS Outlook, PowerPoint, Excel, Word and Google Slides proficiency. 

Nice-to-haves (but not required) 

  • Graphic design skills with discerning aesthetic judgment.
  • Basic Adobe Creative Suite (InDesign, Illustrator) proficiency. 
  • Prior exposure to marketing and business development activities. 
  • CRM database experience.

Mithun offers medical, dental, vision, life and disability insurance, paid parental leave, transit benefits and a 401(k) retirement plan. Flexible Spending Accounts or Health Savings Accounts are available based on eligibility requirements. Paid time off includes eight holidays and vacation accrual of up two weeks per year. The expected range of compensation for this role is $29 to $32 per hour. 

Mithun is an Equal Opportunity Employer.

This position is onsite and based in our San Francisco, CA location. 

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