Studio Coordinator
Los Angeles
We're seeking a part-time Studio Coordinator to join our Los Angeles team and ensure the smooth and efficient operation of our office. If you're detail-oriented, organized and love working on a wide variety of tasks that enable seamless studio operations, we want to hear from you. This role provides on-site support to the Los Angeles studio as part of a Seattle-based Operations team.
This is a part-time, in-office position, Monday through Thursday for about five hours per day. There is some flexibility regarding hours and schedule.
About Mithun
At Mithun, our design has purpose—to create positive change in people’s lives. We are an internationally recognized leader in sustainability, combining exemplary design with a focus on building and site performance, human health and social equity. Since the inception of the practice in 1949, our work has been recognized with hundreds of peer and industry awards including the 2023 AIA Architecture Firm Award, ULI Global Awards for Excellence and eight AIA Committee on the Environment Top Ten Awards, and numerous ASLA and CSLA awards.
We embrace justice, equity, diversity and inclusion (JEDI) as key expressions of our mission of Design for Positive Change. We are committed to promoting JEDI both internally and externally in our firm culture, project work and partnerships. A JUST organization since 2017, Mithun’s goal is not just good intentions but real impact for the people, communities and clients we serve.
Role & Responsibilities
- Support the firm mission and day-to-day operations for our team of 15. Ensure the studio is organized, visually appealing and welcoming for staff and guests.
- Coordinate and support team and client meetings, presentations and events. Assist with meeting logistics such as coordinating schedules and video conferencing setup.
- Order and manage supplies and food for daily operations and special events. Resolve facilities issues and liaise with building management. Greet guests and answer phones.
- Provide administrative support to studio leaders, including calendar management, travel coordination, timesheets, expense reports, etc.
- Provide onsite support for select IT and HR tasks while facilitating communications with Seattle Operations, IT and HR teams. Assist with firm-wide operations activities including project data collection, contact management, event coordination. Follow and adhere to brand guidelines.
- In coordination with Seattle-based Project Assistants, work with project managers to update Deltek project data.
- Act as a point person for the upcoming office relocation and other special projects.
Requirements
- 3+ years of experience in office operations, executive assistance, or similar role.
- Availability to work a part-time schedule, on-site, during regular business hours.
- Superior customer service and communication skills.
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
- Intermediate to advanced MS Outlook, PowerPoint, Excel, Word, Google Drive, OneDrive, Zoom, and Miro proficiency with an aptitude for learning new software and systems.
Nice-to-haves (but not required)
- Graphic design skills with discerning aesthetic judgment.
- Basic Adobe Creative Suite (InDesign, Illustrator) proficiency.
- Prior exposure to marketing and business development activities.
- CRM database experience.
- Event planning experience.
- Experience working for a design or professional services firm.
Mithun benefits for eligible employees include medical, dental, vision, life and disability insurance, parental leave, transit benefits, a 401(k) retirement plan and an annual discretionary bonus opportunity. We offer eight paid holidays, vacation accrual of two weeks per year, sick time accrual, and paid volunteer time. Flexible Spending Accounts or Health Savings Accounts are available based on eligibility requirements. The expected range of compensation for this role is $28 to $33 per hour. Actual salaries are based on experience, qualifications, internal equity and location.
Mithun is an Equal Opportunity Employer.
This position is based in our Los Angeles, CA location. We are currently based in Culver City and will be relocating to Chinatown in early 2025.
